How to Highlight a Speaker in Microsoft Teams

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15th November 2022

How to Highlight a Speaker in Microsoft Teams
How to Highlight a Speaker in Microsoft Teams

If you’ve ever been on a Microsoft Teams call with more than one person, you’ve probably noticed that it can be difficult to focus on the main speaker. Teams has two tools that can help with this, the Pin and Spotlight features.

How to Pin a participant in a Teams Meeting

(Remember, this will only affect your view)

  • While in the Teams meeting, use the meeting controls in the top bar and click or tap ‘Show Participants’.
  • In the Participants pane, click or tap the three-dots icon on the top left of the participant you wish to Pin. This will open a drop-down menu.
  • From the drop-down menu, select ‘Pin’ and the pinned participant becomes the focus in your view (and only your view) regardless of the speaker.
  • To unpin, repeat steps above and select ‘Unpin’.

How to Spotlight a participant in a Teams Meeting

(Remember this will affect everyone’s view)

The easiest way to do it is to right click on the person’s video itself and select ‘Spotlight’ from the menu.

Alternatively, you can follow the steps below:

  • Select ‘Show participants’ to see a list of everyone in the meeting.
  • Find the name of the person whose video you want to highlight in the list, right-click on their name, and select ‘Spotlight’.
  • When you’re ready to end the spotlight, right click again and choose ‘Stop spotlighting’.

To Spotlight your own video on Teams, you follow the same steps above, and right-click on your name and select ‘Spotlight me’. Right click again and choose ‘Stop spotlighting’ to exit.

Use these tips to help you get more out of your Microsoft Teams meetings!


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